You’ve got a project to do. But who is going to execute that
plan and turn the abstract into the practical? Your project team:
the most valuable resource for your project.
If you’ve been tasked with a project and think you can do it
on your own, then you’re in for problems. No matter the size of
the project, there are schedules and resources to manage, which is
a full-time job. Then there are the people who take the various
tasks and see them to completion: they need managing too.
Project management requires a variety of roles, and each has
their own responsibilities so that everything can progress as
smoothly as possible. Therefore, before you begin that project,
take a moment to read about the different project roles and their
responsibilities. As an added bonus, we’ll detail the tools that can help
each of those roles be more productive.
While there might be a more superior position, like executive
sponsor, for most projects there is a project
sponsor sitting on top of the project roles pyramid. This is
the person who is deeply invested in the project and its
The project sponsor is in direct communication with the client
or customer who is the reason the project has been initiated. They
tend to monitor the budget and hold the purse strings of the
project. They also have the final say on making any project
decisions, which includes resources.
The project manager reports to the project sponsor and helps
with the project
charter, which is a statement of scope, objectives and people
involved in the project.
project manager is the one who is responsible for the project.
They plan it, develop a schedule, assemble a project team and
manage their workload throughout the project’s life cycle.
Project managers are also responsible for managing risk and the
The project manager is the one who drives the project forward,
but they’re not working independently. They are also responsible
for reporting on progress to the project sponsor and any
stakeholders who also have a vested interest in the project.
The project manager is the point person for vendors and
independent contractors, creating contracts for them and managing
their services. You can think of the project manager as a bridge
that connects the executives or client to the project team working
on the project deliverables.
Often there is a go-between that helps facilitate the project
manager’s job in terms of project operations. They will work with
the project team and are especially helpful when there are remote
teams working in different time zones on the same project. The
coordinator helps to keep the operations running smoothly for
the project manager and the project team.
Project Management Office (PMO)
Sometimes an organization will have a segment devoted to
developing a set of standards and policies to govern their project
management and to make sure those standards and policies are being
followed. This tends to occur only in larger organizations, which
might not always apply.
However, if it does exist the
PMO will decide on the processes used in a project and how to
follow them. The PMO also will archive the project for historical
data, collecting and analyzing its results. Project managers are
supported by the PMO.
Project Team Members
These are the people who execute the tasks assigned to them by
the project manager. There can be a team lead, who manages the
team, who the team reports to and who in turn reports on their
progress to the project manager. But in general, all team members
are on equal footing.
project team members have skills relevant to the project and
can work with varying degrees of autonomy depending on the
methodology used in managing the project. They are responsible for
executing their tasks and for updating their statuses to the
project manager in order to track the overall progress of the
How ProjectManager.com Helps Everyone on Your Team
The project team needs project tools to help them work more
effectively and track progress. ProjectManager.com is
award-winning project management software that is packed with
features that help everyone working on the project.
Let’s start with the project sponsor. They’re interested in
how the project is progressing against where it should be in the
project plan. When team members update their statuses on
ProjectManager.com that data is instantly reflected throughout the
Project sponsors aren’t interested in the nitty-gritty, so a
dashboard gives them a bird’s-eye view of the project’s
progress as it’s happening.
Project managers use the dashboard, too, of course. But they
need more detailed information, which is where
ProjectManager.com’s project reporting comes in handy. Reports
can be customized to get just the data a project manager wants, or
they can drill down for more information.
Reports help project managers monitor their actual progress
against planned progress. ProjectManager.com even calculates the
amount of days the project is ahead or behind schedule.
Gantt Charts for Planning & Scheduling
When it comes to planning and scheduling the project, project
managers will find the online Gantt chart
tool especially helpful. Task lists on spreadsheets are easy to
upload and can open up in ProjectManager.com as a new project. Then
just add the task duration and it populates a timeline.
From here, the project manager can make milestones, assign team
members tasks and even attach relevant documents and images for
direction. ProjectManager.com has unlimited file storage.
Of course, project managers need more that just tools to monitor
the project. They need to get in there and reallocate resources to
keep things moving smoothly. ProjectManager.com has tools to manage
tasks and resources to see if team members have enough work.
Reallocate their workload from the workload page.
Multiple Project Views for Team Members
The team works differently than managers and shouldn’t have to
use the same tools. They can view the project in any of four
different ways. The Gantt chart might be too much information, so
they can see their tasks on a calendar or a task list. There’s
also the kanban board,
which is a visual workflow tool that focuses on continuous
delivery. This reduces wasted work time and increases
Whether the task is on a Gantt chart, task list or kanban board,
the data is the same and all offer collaborative tools. Team
members can comment, no matter where they are or what time it is,
and dialogue with other team members. If they need to bring in
someone else from the project team into the conversation, they can
simply tag them and they’re immediately notified by email,
keeping every project role in the loop.
ProjectManager.com has tools for every project role. Cloud-based
software means ProjectManager.com is reflecting the actual project
as it is happening, so better decisions can be made. No matter what
your project role is there are features that can help you do your
job better. See
for yourself by taking this free 30-day trial today.